Policies & Documents
Transparency, responsibility and community trust. Explore the documents that help guide Hughenden Valley Village Hall and its commitment to our local community.
Our Commitment to the Community
Hughenden Valley Village Hall is a registered charity, managed by a committee dedicated to maintaining and protecting the hall and its facilities for the benefit of our community.
We believe in openness, good governance and creating a welcoming, safe and inclusive environment for everyone who uses our facilities.
Below you can find our governing documents, policies and historical records.
Our Charity & Governance
Discover the documents that establish the hall's charitable foundations and explain how it is governed.
Our Constitution
January 2018Our constitution explains the structure, responsibilities and governance of Hughenden Valley Village Hall and King George V Field, including the roles of the committee and trustees.
View Constitution →Original 1948 Covenants
Historical document - 1948Explore the original conveyance and covenants that form an important part of the hall's history and charitable foundations.
View 1948 Covenants →Our Policies
Our policies set out our approach to important matters including equality, privacy, safety and security.
Equality & Diversity Policy
Our commitment to promoting equal opportunities, treating people with respect and providing an inclusive environment for everyone who uses our village hall.
View Equality & Diversity Policy →Privacy Policy
Existing version - June 2018Information about how the village hall collects, uses, stores and protects personal information, including information provided during the booking process.
View Privacy Policy →CCTV Policy
Information about the use and management of CCTV at the village hall, including its security purposes and the handling of recordings.
View CCTV Policy →Health & Safety Policy
Existing version - December 2022Our approach to maintaining a safe environment for visitors, hirers, volunteers and contractors, including the responsibilities of those using the hall.
View Health & Safety Policy →Looking for Our Hire Terms?
If you're planning to hire Hughenden Valley Village Hall, please also review our booking charges and conditions of hire before making your booking.
Historical Safety Documents
The following documents form part of the hall's historical safety records. They are not presented as current safety assessments or operational instructions.
General Risk Assessment
Historical record - 2015A historical assessment covering potential hazards and safety recommendations relating to the village hall and its facilities.
View Historical Document →COVID-19 Risk Assessment
Historical record - 2020A record of the measures considered during the COVID-19 pandemic to reduce transmission risks within the hall.
View Historical Document →Fire Safety Action Plan
Historical assessment - 2019A historical action plan identifying recommendations and areas for improvement relating to fire safety. This document does not establish the hall's current compliance status.
View Historical Document →A Hall with a Proud History
Our village hall has a rich heritage, with its roots in the original arrangements established in 1948.
The preservation and ongoing management of the hall and surrounding King George V Field reflect a longstanding commitment to providing recreational and community facilities for present and future generations.
These historical documents help tell the story of how our community facilities came to be and why their protection remains important.
Discover Our History →Registered Charity Information
Charity:
Hughenden Valley Village Hall
and King George's Field
Registered Charity Number:
300282
Address:
Hughenden Valley Village Hall
Coombe Lane
Hughenden Valley
High Wycombe
HP14 4NX
Have a Question?
If you have any questions about our policies, governance or documentation, please get in touch with the village hall committee.
Contact Us →